Summer Camp Staff Manual

Job Descriptions

These are not descriptions of persons, but positions. In addition to your specific job, you are a part of the team developed to accomplish this camp’s ministry.  When you see any unanticipated problem, or can meet an immediate need your assistance is always appreciated.

"Work hard and cheerfully at whatever you do, as though you were working for the Lord rather than for people."   Colossians 3:23 (NLT

Introduction

Basics for all staff are included in this section. In addition, you will find later in this text a page, which defines your specific job. You are expected to fulfil all these tasks. Depending on numbers at the camp you attend your tasks may be modified slightly at the request of the camp director so the camp can run smoothly. Your page may contain details pertaining only to your job. The principles in this introduction apply to each of you in addition to your own position. The North NSW Conference Executive Committee invests final responsibility for the operation of the camp.  Final in-camp authority for the Summer Camp rests with the Camp Director or other individuals as announced. Basic qualities apply to each staff member. All are evaluated by these foundational qualifications. Specific requirements for individual jobs build upon these and include them.

  1. Personal relationship with God through having received the Lord Jesus as a personal Saviour.
  2. Loyalty to the beliefs, standards and purposes of the camp.
  3. Acceptance of the distinctive purposes and approaches of Christ-centred camping.
  4. Agreement with the unique emphasis and policies of the camp and its appointed leaders.
  5. Familiarity with the facilities and printed materials of the camp.
  6. Love for persons and concern to minister to them in the name and spirit of Christ.
  7. A willingness to work with others in a spirit of mutual ministry to achieve common goals.

General responsibility of each staff person is to accomplish the camp’s objectives.  You are to provide for each camper, the maximum opportunity to accept Christ as his Saviour and to grow in Him into a Christ-centred maturity.  Every facility, activity and program is to be used for this task.

"We tell everyone about Christ … teaching them with all the wisdom God has given us, for we want to present them to God perfect in their relationship to Christ.  I work very hard at this…" Colossians 1:28-29 (NLT)

CONSIDERATIONS the camp provides are a combination of the worth of your duties and the availability of the resources.

  1. Room and board for the full session.
  2. Health and accident insurance supplemental to your own personal insurance (Medicare and/or Private Health Insurance)
  3. All tools, equipment and supplies necessary to your job.
  4. Training needed to effectively carry out your ministry at camp.

A Summary

Director

  • General overseeing of the camp
  • Spiritual Leadership of staff
  • Serve all leaders in their specific areas

Program Director

  • Details of program
  • Morning Program
  • Evening program
  • Sabbath School

Activities Director

  • Responsible for staffing all activities
  • Having all equipment ready for activities time
  • Be responsible for the repair and storage of all equipment

Pastor

  • Morning Programs (10 minutes)
  • Devotionals for units
  • Worship at evening programs
  • Support activities
  • Church Service
  • Camp counselling
  • Mix and mingle with campers

Music Director

  • Singing at evening and morning program
  • Assist in activities
  • Responsible for special items
  • Serve music team members

Boys' Director

  • Responsible for introducing campers to Counsellors.
  • Rising and Lights Out (check in all rooms at Lights Out)        
  • Call to line
  • Attend staff worships
  • Accommodation allocation of campers
  • Responsible for running camp timetable (with Girls' Director)

Girls' Director

  • Responsible for introducing campers to Counsellors.
  • Rising and Lights Out (check in all rooms at Lights Out)        
  • Assign duties at meal times
  • Attend staff worships
  • Accommodation allocation of campers
  • Responsible for running camp timetable (with Girls' Director)

Nurse

  • Be on standby in case of emergency
  • Care of sick in sick bay
  • Report to Director if emergency

Office Secretary

  • Responsible for Registration
  • Collection of fees
  • Supervise office
  • Maintain Camp Records (staff & campers)
  • Monitor phone calls

Buyer

  • Keep account of all income & expenditure daily
  • Check buying requirement with Camp Director
  • Use & maintain vehicle wisely

Ranger

  • Responsible for hygiene and cleaning in all facilities
  • Where possible, assist in activities
  • Maintain and repair facilities as needed

Drama Director

  • Supervise and direct drama program
  • Supervise and schedule rehearsal sessions
  • Produce the evening drama
  • Serve Drama Team
  • Mix and mingle with campers

Catering

  • Responsible for the total food service operation
  • Preparation, food quality, purchasing, and budgeting
  • Supervise preparation and serving of food
  • Train and supervise all assistants in kitchen
  • Provide food for all meals on time

Catering Assistant

  • Catering Manager in preparation and serving of food
  • Keep assigned work area clean and tidy

Lifeguards

  • Oversee total beach program 
  • Supervise beach staff that they operate their program in a safe manner
  • Perform search, rescue and first aid as required

Camp Director/s

RESPONSIBLE TO:  CONFERENCE PRESIDENT, NNSW CONFERENCE EXECUTIVE COMMITTEE

THE RESPONSIBILITIES OF THE SUMMER CAMP DIRECTOR ARE TO:

  1. Assume final responsibility to Conference President for over-all administration of all camp operations.
  2. Assume final responsibility to Conference Treasurer for over-all administration of camp finances.
  3. Establish all camp staff job descriptions.  Supervise all camp staff in harmony with these job descriptions.
  4. Make final decisions on all questions concerning camp policy, camper and/or staff selections, camper and/or staff supervision and/or discipline, camp programming and services, facility improvements, maintenance tasks, purchasing and any other matter relating to camp operation. Seek counsel as needed in the making of decisions.
  5. Plan and co-ordinate spiritual leadership of staff. Take primary lead in presentation of staff worships.
  6. Serve as Counsellor in all camp staff matters, as needed.
  7. Rotate as needed through all camp activities in order to be aware of the general "pulse" of camp atmosphere and the degree of implementation of all camp policies and principles. Serve as a primary catalyst for camp atmosphere and "spirit".
  8. Participate frequently in evening programs and other general meeting functions in order to maintain leadership identity with campers.
  9. Effect a personal ministry with camp staff as opportunities permit.
  10. Lead camp staff in continual elevations of personal performance, over-all camp administration, and camp programming in order to affect a continuing "forward thrust" of camp services and facility development.
  11. Administer a continuing programme of public relations with the Conference Administration and workers specifically, the Union constituency at large, Yarrahapinni area and community Park officials.
  12. Develop and administer camper follow-up procedures.

Office Secretary

RESPONSIBLE TO:  SUMMER CAMP DIRECTOR

GENERAL RESPONSIBILITIES:

  1. Secretarial work as indicated by the Summer Camp Director.
  2. Supervise the operations of all activities of the office.

SPECIFIC TASKS:

  1. Type and duplicate records, forms and instructional materials for the various camp departments.
  2. Answer phone calls and deliver messages.
  3. Receive and distribute mail delivered to Yarra for campers.
  4. Monitor the camp daily schedule.
  5. Check and maintain office supplies at beginning and end of camping season.
  6. Maintain petty cash monies. Report any discrepancies to Summer Camp Director.
  7. Develop, in council with Summer Camp Director, pre-registration process providing rapid service to incoming camp registrants.
  8. Advise Summer Camp Director by Friday afternoon of each week, numbers of boys and girls to be registered the following Sunday, and numbers, if any of individuals on standby lists.
  9. Prepare and maintain staff activity and accommodation lists for each camp.
  10. Ensure completion and maintenance of staff records and working with children clearance identification numbers.
  11. At all times, treat incoming campers and adults in the registration process with kindness and courtesy. Instruct all registration personnel to do likewise.
  12. Advise Summer Camp Director immediately of any difficulties in the registration procedures.
  13. Receipt all income for any staff payments or guest meals.
  14. Clear any non-routine secretarial assignments by any camp personnel with Summer Camp Director.
  15. Keep supply cupboards and storage areas orderly, with supplies identified for easy reference.
  16. Keep files on all camp activities, campers and personnel, as requested by Summer Camp Director.
  17. Monitor the use of the camp telephone – supply change as required
  18. Monitor use or camp radios, maintain base contact and keep schedule of whereabouts of other radios.
  19. Mix and Mingle with campers and other staff as appropriate.

Camp Pastor

RESPONSIBLE TO:  GOD AND THE CAMP DIRECTOR

ROLE:

  1. CREATING SPIRITUAL EXPERIENCE
    a. Involvement with worship team, Program Director and Camp Director in creating meaningful and memorable worship experiences
    b. Speak at morning program, church and evening programs.  (Relate talk to play at Junior and Teen camps).
    c. Take evening cabin worships as invited
    d. Be available for counselling camp staff.
    e. Be available to assist with worships or devotions or stories in individual cabins as requested by counsellors.
    f. Pray with Campers.

  2. NURTURING
    a. Get to know campers and staff as friends through participating with them in activities
    b. Listen to, encourage, and provide counselling as needed.
    c. Communicate with Girls and boys Directors as necessary.
    d. The Camp Pastor should make it a point to become well acquainted with as many campers as time will permit, in order to ascertain the needs and problems of campers. The Pastor can thus encourage the individual camper in spiritual lines by being available for counselling at all times. This can be done by closely associating with the campers in all activities.

  3. FOLLOW-UP
    a. The Camp Pastor will facilitate decision making of young people for Christ through appeals and calls as are appropriate. This may include a call for recommitment, Bible Study, or baptism.
    b. Coordinate with camp directors a follow up for campers.
    c. Make a note of any specific decisions or conversions that should be brought to the attention of a fellow Pastor, and leave these with the secretary before leaving.

  4. HAVE FUN – CONTINUE TO PRAY FOR US!
    a. The spiritual tone of the camp is set by the Camp Pastor. He/she has the opportunity to influence, for eternity, the lives of many children. Much prayer and study is essential.

Camp Buyer

RESPONSIBLE TO: SUMMER CAMP DIRECTOR, ACTIVITY DIRECTOR, AND CATERING MANAGER

THE RESPONSIBILITIES OF THE CAMP BUYER ARE TO:

  1. Create awareness amongst staff of the camp buyer service and process and also the location of camp buyer list.
  2. Collect the list from the camp office each morning and replace with a blank list on the wall. Take daily list to camp directors for authorisation to purchase listed items. Nothing can be purchased without the consent of one of the camp directors.
  3. Seek clarification from the person requesting any item you are unsure of.
  4. Collect money from staff that you have agreed to purchase personal items for. Purchase of personal items for staff MUST NOT be made using the camp card or the camps money and can only be done if it does not interfere with the purchase of the regular camp supplies.
  5. Daily visit the kitchen staff to collect a list of items they may need.
  6. Announce your last shopping trip to staff so they have plenty of time to prepare a list for their cabin parties. The cabins must pay for any items for parties 
  7. Call either the person requesting an item or the camp director if you are unable to get the exact item requested or if it is above the estimated price.
  8. Always ask for TAX INVOICES as proof of purchase.
  9. Notify individuals upon you arrival back at camp for item collection purposes.
  10. Enclose the daily buyers list with all corresponding TAX INVOICES in an envelope labelled with the camp name, date, total spent for that day and the words ‘camp buyer’. Give the envelope to the office secretary.
  11. Mix and Mingle with campers and other staff as appropriate. 

Program Director

RESPONSIBLE TO:  SUMMER CAMP DIRECTOR

THE RESPONSIBILITIES OF THE PROGRAMME DIRECTOR ARE TO:

  1. Be responsible for the co-ordination and production of the morning and evening programmes, including music and drama segments.
  2. Prepare copies of all camp programmes for camp Director and staff involved, distribute in sufficient time prior to the programme to ensure adequate preparation.
  3. Arrange or purchase special authorised programming needs prior to the event.
  4. Roster staff for morning staff worships
  5. Evaluate sessions with programme staff and report it to camp Director during staff meetings on a daily basis.
  6. Assist Camp Director with staff meetings.
  7. Organise the Sabbath morning program.
  8. Co-ordinate the Sabbath afternoon group activity.
  9. Supervise care and storage of all camp programme supplies and equipment.
  10. Assist Camp Director in assigning Counsellors to respective units.
  11. Mix and Mingle with campers and other staff as appropriate.

Activities Director

RESPONSIBLE TO:  SUMMER CAMP DIRECTOR

THE RESPONSIBILITIES OF THE ACTIVITIES DIRECTOR ARE TO:

  1. Establish operational objectives with each camp activity leader.
  2. Finalise list of campers for each activity and distribute in sufficient time prior to the activity. Manage requests for changes between activities and notify appropriate staff.
  3. Evaluate daily how the activities are running and report to Director at staff meeting. Be prepared for wet weather with alternative activities.
  4. Prepare copies of all staff activity rosters for Director and staff and distribute these to staff in sufficient time prior to the activity to ensure adequate preparation.
  5. Work with the individual activity coordinators to arrange or purchase all authorised equipment for activities prior to the event.
  6. Rotate frequently through camp activities and assist activity staff where needed to ensure each activity is meeting camp objectives.
  7. Arrange with Camp Ranger for any special equipment or maintenance.
  8. Assist Camp Director with staff meetings.
  9. Communicate to Camp Director during the course of camp any purchases required for maintenance on activity equipment.
  10. Supervise care and storage of all camp activity equipment and supplies.
  11. Coordinate cleanup and packing away of all equipment at the end of camp.
  12. Ensure that all activities are being carried out in a safe manner during camp. This includes making sure each person running an activity is familiar with and has signed off on the risk assessment.
  13. Mix and mingle with campers and other staff as appropriate.

Girls & Boys Directors

RESPONSIBLE TO:  SUMMER CAMP DIRECTOR

THE RESPONSIBILITIES OF THE GIRLS/BOYS DIRECTORS ARE TO:

A) To the Counsellors and their units:

  1. Meet counsellors and provide them with an overview of their duties. This also includes during the staff training weekend.
  2. Be available to Counsellors for guidance.  While you can arrange to counsel with campers, be aware that the Counsellor is the direct carer for the camper - work through the Counsellor as much as possible.
  3. Participate with campers and Counsellors in camp activities as much as possible.
  4. Structure opportunities for ministry to units on a personal basis through the day; i.e., morning worship, meal times, rest periods, evening worships, etc.
  5. Guide all Counsellors in relation to camp policies, principles, and worship attendance.  Deal with problems on an individual basis.  Inform Camp Director of major concerns.
  6. Supervise allocated duties
  7. Supervise cleanup at the end of camp

B) Regarding general running of Camp Programme:

  1. Co-ordinate the registration process of all campers on their arrival day, including liaising with nurse, cook and counsellor regarding camper special diets or medical requirements.
  2. Supervise Dining Room.  Act as host and hostess; units should sit at same table each day.
  3. Supervise cabin inspection procedures.
  4. Organise the special themed tea for the week and ensure its implementation and success.
  5. Provide letter-writing facilities, filter and distribute letters in daily mail call. Maintain cleanliness of area and restock the paper supply.

Night Show Hosts

RESPONSIBLE TO:  SUMMER CAMP DIRECTOR, PROGRAM DIRECTOR

THE RESPONSIBILITIES OF THE NIGHT SHOW HOSTS ARE TO:

  1. Prepare a 15-minute night show segment for the evening worships that encourages camper participation and sets a tone that aligns with the theme of camp.
  2. Co-ordinate the production of a video that can be played at the beginning of each segment to introduce you and your co-host to the campers and create a connection throughout the week.
  3. Be available if needed to assist in supervising during activity periods.
  4. Mix and Mingle with campers and other staff as appropriate. 

Music Director

RESPONSIBLE TO:  SUMMER CAMP DIRECTOR, PROGRAM DIRECTOR

THE RESPONSIBILITIES OF THE CAMP MUSIC DIRECTOR ARE TO:

  1. Rehearse with appropriate staff for staff music productions.
  2. If there are special items; Audition these items for evening programmes.
  3. Arrange in consultation with Camp Programme Director, leading of group singing and special music for all morning and evening programs.
  4. Assist with staff and/or camper preparations of musical specials, secular and sacred.  Be available as a resource person to encourage the formation of musical numbers and assist with practising, if needed.
  5. Be available if needed, to assist in supervising activities during activity periods.
  6. Be available to Counsellors for individual music with cabin units (free time periods, morning or evening worships, etc.).
  7. Be available if needed, in consultation with Camp Programme Director, for preparation of special recorded music that may be required for evening programmes.
  8. Coordinate the Saturday night Yarra top 10 including voting arrangements.
  9. Mix and Mingle with campers and other staff as appropriate.

Drama Director

RESPONSIBLE TO:  SUMMER CAMP DIRECTOR, PROGRAM DIRECTOR

GENERAL RESPONSIBILITIES:

  1. Supervise and direct Drama program.

SPECIFIC TASKS:

  1. Train and assign all assistants.
  2. Assist in video production.
  3. Produce the evening drama.
  4. Work with camp Program Director to co-ordinate evening program.
  5. Keep all equipment in good condition.
  6. Design set for evening drama with drama team.
  7. Inventory Drama equipment and supplies at beginning and end of camping season.  Inventories must be turned in to office to complete checkout.
  8. Supervise and schedule rehearsal sessions
  9. Choose costumes for Drama with drama team
  10. Assist in making sure drama team fulfils other camp duties, including but not limited to; activity supervision, special tea preparation and kitchen duties.
  11. Operate within a set budget and retain receipts for all purchases to be reimbursed
  12. Ensure that all activities associated with the drama are conducted in a safe manner.
  13. Mix and Mingle with campers and other staff as appropriate.

Nurse

RESPONSIBLE TO: SUMMER CAMP DIRECTOR

GENERAL RESPONSIBLITIES:

The overall role of the Camp Nurse involves supervising health procedures, administering medications, First Aid and treatments.  Understand the purpose of Summer Camp (i.e. lead children and youth to Christ).

The Camp Nurse supervises the health care of all campers and staff and provides education in wellness and healthy habits.  The Nurse must be available for seeing campers and staff in the Treatment Room but is not limited to this facility.  The Nurse makes decisions regarding accidents or medical incidents in consultation with the Camp Director.  They maintain the medical records of campers and staff members; administer medications under the direction of campers’ parents; supervise the camp clinic and may need to liaise with parents regarding the health of their child.  Must be a Registered Nurse in the State of NSW, current certification in First Aid and CPR desirable; primary health care, paediatric, ER and/or experience in camp setting helpful.  Need to possess basic knowledge of: pathophysiology of asthma, medications utilised in the treatment of asthma, allergens & allergic responses.

SPECIFIC TASKS:

  1. Commit to a full week of camp on call 24 hours per day.
  2. Attend Staff Camp.
  3. Assist in preparing Treatment Room and equipment during orientation.
  4. Conduct first Aid in-service training for staff during Staff Camp including prevention of accidents, illnesses and hygiene.
  5. Ascertain the medical status/special needs of all campers and staff, including any allergies and/or medications required. This may require discussion with parents/Counsellors prior, during or at close of camp.
  6. Attend to First Aid requirements and other ailments as presented by campers and staff.
  7. Manage the Treatment Room, including the maintenance, operation and security of the clinical supplies cupboard.
  8. Ensure clinical supplies cupboard and First Aid kits are stocked with the necessary drugs/equipment by stock taking and reporting deficiencies to the Camp Director/Buyer for purchasing.
  9. Liaise with NSW paramedics re: stocktaking/supplies.
  10. Administer medications to children as requested by their parents and as per staff health observations.
  11. Inform Summer Camp Director or Boys’/Girls’ Directors of any pertinent health information on campers whilst maintaining client confidentiality.
  12. Maintain accurate and complete health records including health screening (if undertaken), health histories, record of accidents, and First Aid medical treatment of everyone at camp – complete Incident Report where necessary.
  13. Provide relevant information to parents if they call.
  14. Provide nurturing for campers who are lonely, homesick, etc in conjunction with counselling staff.
  15. Assist in formal and informal education during the week and attend medical staff meetings as scheduled by Camp Director.
  16. Transport ill/injured campers to hospital as directed by Camp Director. 
  17. During check out, review with parents or carers, their child’s medical questions/concerns.
  18. At close of camp, inventory all treatment room and First Aid supplies, prepare list of needed supplies and make recommendations for future changes and improvements.

CONFIDENTIALITY:  If at any time I become aware of any incident or concern, which affect Yarrahapinni Summer Camps, its families or team members, I shall not discuss it with any person other than the Camp Director or person designated. 

Catering Manager

RESPONSIBLE TO:  SUMMER CAMPS DIRECTOR

GENERAL RESPONSIBILITIES:

  1. Responsible for the total food service operation – kitchen hygiene, meal preparation, food quality, purchasing, and budgeting.
  2. Responsible for menu planning so that nutritious, palatable food, consistent with denominational standards, is served.

TASKS:

  1. For all youth camping the following schedule is observed for the serving of meals:
  2. All equipment, work and storage areas should be kept clean and orderly at all times.
  3. Supervise preparation and serving of all food.
  4. Train and supervise all assistants in kitchen.
  5. Check with Camp Secretary and/or Camp Nurse for needs of campers with allergies.
  6. Maintain adequate supplies.  Order far enough in advance to avoid running out of any particular item.
  7. Report any equipment malfunction immediately to the Camp Ranger.

"I am the bread of life:  he who comes to Me shall not hunger, and he who believes in Me shall never thirst." John 6:35  RSV

Camp Videographer

RESPONSIBLE TO:  PROGRAM DIRECTOR

GENERAL RESPONSIBILITIES:

The overall role of the camp videographer is to assist in providing "content" for the evening program. This "content" is broken up into two specific areas;

  1. Capturing the memory of Summer Camp
  2. Providing video clips to use in the program

SPECIFIC TASKS:

1. Capturing the Memory of Summer Camp

  • It is important to have people dedicated to collecting footage. Invite campers to submit their footage if they have chosen to take their camera to an activity.
  • Make sure that a variety of events at camp are filmed.
  • Make sure a variety of kids are filmed.
  • Be creative in your filming.
  • Each night, a highlight video of the day’s activity is to be shown. This needs to be around 5 minutes in length.  Choose music that suits your footage, and ties in loosely with the theme of the camp and is consistent with the ideals of the Seventh-Day Adventist Church.
  • Remember you have special skills that can make camp special for the kids. Be a servant, willing to do all you can to capture the memories of Summer Camp.

2. Providing Video Clips to use in the Program

  • It is important to liaise with the program coordinator to see what requirements are needed for the night programs. In most cases the night show hosts and drama team are able to produce their own intro video. If video support is requested by the program director be sure to work together and decide how involved you are able to become without sacrificing the task of capturing the memories of Summer Camp.
  • Set up a camera at the drama and capture the whole drama, generally one camp is enough for this so please discuss this with the drama director.
  • Allocate enough time to complete the video editing.
  • Provide Program Director with the final video, already exported and ready to play, no later that 30 min before the program starts in the chapel.
3.  Collect and store photographs in a manner that is consistent with the working with children check and the safe place services website. For more details visit http://safeplaceservices.org.au/safeguarding-churches/code-of-conduct

4.  Mix and mingle with campers and staff as appropriate.

Camp Photographer

RESPONSIBLE TO:  PROGRAM DIRECTOR

GENERAL RESPONSIBILITIES:

The overall role of the camp photographer is to capture the memory of Summer Camp and provide a daily highlight photo slideshow for the evening program.

SPECIFIC TASKS:

  1. It is important to plan ahead. We don’t want an event to be missed because the photographer couldn’t find the location of an activity.
  2. Invite campers to submit their photos if they have chosen to take their camera to an activity.
  3. Make sure that a variety of events at camp are photographed.
  4. Make sure a variety of kids are photographed.
  5. Take photos in accordance with the guidelines outlined by safe place services. This can be viewed at http://safeplaceservices.org.au/safeguarding-churches/code-of-conduct
  6. Be creative in your photography.
  7. Each night, a highlight photo slideshow of the day’s activity is to be shown. This needs to be around 5 minutes in length.  Choose music that suits your photos, and ties in loosely with the theme of the camp.
  8. Remember you have special skills that can make camp special for the kids. Be a servant, willing to do all you can to capture the memories of Summer Camp.
  9. It is important to liaise with the program coordinator to see what requirements are needed for the night programs.
  10. Be sure to photograph the drama and evening program.
  11. Allocate enough time to sort through your photos and produce your photo slideshow.
  12. Provide Program Director with the final photo slideshow, already exported and ready to play, no later that 30 min before the program starts in the chapel.
  13. Mix and mingle with campers and staff as appropriate.

Waterfront

RESPONSIBLE TO:  SUMMER CAMP DIRECTOR, ACTIVITIES DIRECTOR

GENERAL RESPONSIBILITIES:

  1. Oversee total waterfront program.  Supervise waterfront staff and see that they operate their program in a safe manner.

SPECIFIC TASKS:

  1. Give direction to all water craft involved at the waterfront so that all activities can be carried out safely effectively and in unity.
  2. Make sure there is a system in place that ensures all campers and staff are in and out of the water at an appropriate time and in an appropriate way.
  3. Monitor the setup, use, pull-down and maintenance of the worm and all apparatus related to it.
  4. Ensure that all activities and equipment meet and are operated in a fashion that meets all local state and federal requirements. This includes but is not limited to correct licencing, load capacities and registrations.
  5. Communicate with the kitchen the numbers for lunch and arrange its delivery.
  6. Ensure deadlines related to activity change times are met.
  7. Maintain adequate communication at all times with the camp office with the use of UHF radio. Maintain the waterfront radio
  8. Assign equipment to each waterfront activity.
  9. Liaise with boat drivers to keep Camp Director informed of any needs for new equipment.
  10. Keep all waterfront equipment in good, safe working condition.
  11. Be responsible for the neat, clean appearance of grounds in the immediate area of the waterfront.
  12. Assign jobs to any staff that come to participate as needed.
  13. Create an inventory of waterfront equipment at beginning and end of camping season.  Inventories must be turned in to office to complete checkout.
  14. Be familiar with and sign off on a risk assessment for the waterfront.
  15. Mix and Mingle with campers and other staff as appropriate.

"So Peter got out of the boat and walked on the water and came to Jesus; but when he saw the wind, he was afraid, and beginning to sink, he cried out, ‘Lord, save me.’ Jesus immediately reached out His hand and caught him." Matthew 14:29-31 (RSV)

Boat Drivers

RESPONSIBLE TO:  ACTIVITIES DIRECTOR, SUMMER CAMP DIRECTOR

GUIDELINES FOR BOAT DRIVERS FOR SUMMER CAMPS
The purpose of the following document is to act as a guide for all who drive boats at Yarrahapinni summer Camps whether it be their own boat or the boat owned by the NNSW Youth Department.  All drivers must adhere to the guidelines outlined below to ensure the safety of everyone involved in activities on the water at the time.

FLOW CHART OF RESPONSIBILITY
Camp Director
Senior Boat Driver
Boat Drivers
Observers

RESPONSIBILITIES:

Camp Director

It is the Camp Director’s ultimate responsibility to ensure that all safety measures are adhered to when people are involved with boating activities.  The Camp Director will/can determine if a person is suitable to undertake the responsibility of driving a boat for the water activities offered at the time.  The Camp Director will remove that person from the position if he/she feels that the driver is not complying with the safety regulations outlined in this document.

Senior Boat Driver

It is the responsibility of the Senior Boat Driver to ensure that procedures which promote the safety of all people involved in water activities are carried out.  It is his/her duty to ensure that all drivers are aware of all procedures and that they carry out all activities in a safe and efficient manner.  The Senior Boat Driver should also notify the Camp Director of any equipment or boat damage or any injury to participants as a result of activities undertaken.

Boat Drivers

It is the responsibility of each Boat Driver to firstly obey all NSW Waterways regulations and also to follow the procedures outlined by the NNSW Youth Department.  The Senior Boat Driver will ensure that all drivers are aware of the procedures and regulations involved with the activities and should there arise a question concerning these issues the first port of call should be with this person.  Safety of the participating people in and around the activities is the foremost obligation of all drivers, and drivers must ensure that they are clean on the expectations required of them.  All boats must be registered and insured.

Boat Observers

Must be over the legal age (16 years) and can be relied on to do the duties required by the Boat Driver.

  1. Responsible to throw ski rope to waiting skier/wakeboarder and retrieve it at the completion of their ski.
  2. Carefully watch the skier/wakeboarder at all times and report any signal and signs that the skier may be conveying to the boat driver.
  3. Indicate to the driver if the person has fallen off or releases the ski rope.
  4. Assist in collecting skis/wakeboard etc. out of the water if required.
  5. Assist the driver in any way to ensure that all passengers and riders have a safe and fun ride.


PROCEDURES AND RESPONSIBILITIES

Drivers for the morning shift should:

  1. Assist in getting all boats to the lagoon at Stuart’s Point and placed in water.
  2. Ensure that all activity equipment is carried over to the appropriate places from where the activities will be conducted.
  3. Be at the pick-up point near the boat ramp as soon as the bus arrives with the kids for the first activity.
  4. Transport and return the kids in a safe manner to the place where the activities will take place.

Afternoon Drivers should:

  1. Assist in transporting all passengers and equipment back to the boat ramp.
  2. Help in loading and transporting the boats back to the campground.
  3. Ensure that all boats and equipment have been thoroughly washed and cleaned and are refuelled ready for use for the next day.
  4. Repair or notify the senior driver of any damage to the boats or equipment.


All Drivers should:

  1. Hold a licence with the NSW Waterways.
  2. Follow all regulations issued by the NSW Waterways.
  3. Drive in an anti-clockwise direction from the take-off point.
  4. Ensure that no swimmers are in the path of the boats at any time, and instruct the beach staff to assist you if you feel this is not being adhered to.
  5. Drive at a speed that is appropriate for the conditions and the ability of the skier/wakeboarder.
  6. Drop the skier/wakeboarder off at the designated point and immediately have your observer pull the rope in as you manoeuvre in line for the next skier.  You should not have to beach your boat unless you are changing observers or passengers as it only takes up valuable time that is needed to ensure that all kids have maximum exposure to the activities.
  7. Watch out for skiers/wakeboarders in the water that can be obscured by rolling waves, created by boats at the pick-up point.
  8. Drive to the pick-up point where the beach staff will have a skier/wakeboarder waiting for you in the water ready to go, where you pick them up and start the procedure again. Remember, better to be a little too slow than a little too fast!
  9. Select an observer who is over the legal age (16 years) and one who you can rely on to do the duties that they are required to do.  Explain what you require of them, as they should not be there just to gain a suntan (see Observers Duties).
  10. Be very watchful of what lies ahead of you at all times, especially when towing learners as it is easy to watch the skier and not where you are going.
  11. Be aware of people getting into your boat when the motor is running.
  12. Allow no skier or person to ride on any water toy without a life jacket and under no circumstance is there to be any variance from this.
  13. Do not carry more than the specified number of passengers for your boat except when ferrying passengers to and from the bus to the activities area.  It is recommended the people be seated while travelling in transit.

Between Activities Drivers:

  1. Are permitted to tow camp staff if time permits.
  2. If they are driving their own boats they may have a licensed driver of their choice drive for them if they wish to have a ski, etc.  However, only approved drivers by the Camp Director are permitted to drive the Youth Department’s boat and there is to be no variation to this guideline.
  3. Should be back at the pick-up point in time to meet the new arrivals to start the next session of activities.

Whilst Driving for the Tube:

  1. Have the length of rope from the rear of the boat to the tube no greater than 50 feet in length.  This will ensure that you have better control of the tube and the people in it.
  2. Remember the laws of physics; the faster you travel in to a corner, momentum will ensure that the tube will travel faster than you are going.  Also the heavier your passengers, the faster they will travel in tight whips.
  3. The aim for the passengers is to have fun whilst remaining in the tube, i.e., not being purposely thrown out.  The only injuries that have occurred with this activity have been due to careless boat driving, with people travelling too fast and being thrown out the tube.
  4. Make sure that you take the tube riders right away from all other boats and sailing vessels and keep focussed on where you are going.  Rely on the observer for details as to how your passengers are fairing.
  5. Whilst returning to the shore have the tube stay behind the boat and travel at a slower speed to ensure you have full control of the tube.  Remember that the passengers cannot steer the tube so you are totally responsible as to the direction it takes.
  6. Do not attempt to land the tube and it’s passengers onto the shore.  People only get injured when drivers feel they have the ability to do so.  There are too many variables that constantly change for this to be done safely 100% of the time.  Slow the boat to a stop, bring the tube close to the shore and have the passengers swim to the beach where the staff will gather the tube and load for the next run.
  7. Remember your riders are 50 feet away and will still continue to travel in an arc even if you need to come to a sudden halt.

Drivers of the Youth Department’s Boat should:

  1. Only drive with distinct permission of the Youth or Assistant Youth Director.
  2. Take extra care with this boat as it is not yours, and you are being entrusted to make sure you return it in the same condition as you received it.
  3. Make sure before starting the boat that all connections and bungs are in place, particularly the hose leading to the water pump.  Do not start the engine without first checking these details.
  4. Be especially careful of picking up and dropping off passengers near the boat ramp, as it can be very shallow at low tide.  There are channels for which it is safe to motor in and if unsure ask before proceeding.  Proceed with extreme caution in this area; a few extra seconds taking in caution could save the Youth Department hundreds of dollars and you the embarrassment of being asked not to drive the boat again.
  5. Be cautious when driving at idle speeds back into your own wash when picking up a skier.  Water can easily enter the boat over both the bow and the stern if you stop too suddenly after travelling at high speed.
  6. Not start the boat until the boat is clearly afloat from the bank as it can easily suck sand into the water pump and cause damage.
  7. When cleaning the boat, be extra thorough when washing the motor out, as it has to last the allotted time and does a lot of hard work in salt water.
  8. Ensure when flushing the motor out at the end of the day, that the water is running before starting the motor and check that the gearbox is in neutral.  At completion of flushing the motor, reconnect the hose back onto the water pump.

First Aid:

  1. A First Aid kit should be located on the beach, and First Aid should be administered to any minor injury.
  2. In the event of a serious injury that requires further medical attention, take the injured person directly to the shore with a person who is able to drive them to the nearest medical centre, Bawrunga located at Shop 1/25 Princess Street Macksville (Mon & Thurs), otherwise Macksville Hospital, Boundary Street, Macksville.
  3. It is suggested that you call ahead (Phone 6568 4755), or Macksville Hospital (Phone:  6568 1366) or dial 000 for Ambulance, Police and Fire.
  4. Contact the Camp Director, Camp Nurse and Senior Boat Driver immediately and notify of situation and action taken. If you can’t reach the camp via UHF you can call the Camp Office number on 6569 0428 or 6569 0730 (Caretakers).
  5. Complete incident report form straight away and ask witnesses to write up a report also.  (Forms at the Camp Office).

Induction of New Boat Drivers/Owners
Upon arrival to Yarrahapinni the senior boat driver at the time or the Camp Director will assist new boating staff in ensuring that they are familiar with the equipment and layout of the area.

The following steps will occur:

  1. A tour of where the boats/equipment will be kept.
  2. Where the fuel is stored and how to access this.
  3. Explanation of the water activities program will be given and some of the details will be covered in this document.
  4. Upon the first visit to the water a tour of where the boats are to go for the activities, where certain channels lie and further explanation of what goes where, etc.
  5. For those who may at times be required to drive the Youth Department’s boat a run down of how it operates, what to watch out for, and cleaning procedures.

Waterfront Staff

RESPONSIBLE TO:  WATERFRONT CO-ORDINATOR, SUMMER CAMP DIRECTOR

GENERAL RESPONSIBILITIES:

  1. Supervise and teach waterfront attendees and see that all operations within each activity session are conducted in a safe manner.

SPECIFIC TASKS:

  1. Answer to the waterfront co-ordination and follow their direction to all jobs involved at the waterfront so that all activities can be carried out safely effectively and in unity.
  2. Have a clear understanding of waterfront co-ordinator and boat drivers’ job description in order to see the overall objective of the waterfront team.
  3. Mix and Mingle with campers and other staff as appropriate.

Abseiling Instructor

RESPONSIBLE TO:  ACTIVITIES DIRECTOR, SUMMER CAMP DIRECTOR.

Please note the following guidelines:

  1. During staff camp familiarise yourself with all the items available in the storage room for your use in the activity. Inspect quality and report to activities director if maintenance or replacements are required.
  2. Make a list of supplies that you will need in addition to what you already have. Give this list to the camp buyer and, providing this remains within your allocated budget, the authorisation will be granted for the camp buyer to purchase them on your behalf.
  3. Set up roping equipment on a daily basis prior to the activity times. Ask assisting staff to check the correct attachment of all devices and that the ropes used are the correct length for belaying.
  4. Monitor weather forecasts and advise activities director if it is not suitable to operate the outdoor abseiling. Alternative in chapel activities may be an option.
  5. Brief assisting staff and assign tasks to maintain effective group control and ensure safety at all times.­­­­
  6. Clear the area of any dead/dying tree limbs and trees that may interfere.
  7. All equipment must be checked for defects before any session commences, any defected equipment should not be used. Ensure all safety features are functioning how they were designed to. Report defected equipment to activities director.
  8. Due to the outdoor nature of the activity, ensure all participants apply sunscreen and are equipped with a water bottle.
  9. Instruct activity, brief participants on guidelines and correct use of equipment, observe and supervise for the safety of all participants. Ensure harness and helmet are fitted correctly for each participant.
  10. Ensure all supplies are stored neatly, with identification for easy reference, at the end of each camp in a cool, dark, dry place away from vermin.
  11. Provide a written inventory of all the supplies for this activity and a list of anything that needs replacing or repairing for next camp.
  12. Be familiar with and sign off a risk assessment specific to your activity.
  13. Mix and mingle with campers and staff as appropriate. 

Archery Instructor

RESPONSIBLE TO:  ACTIVITIES DIRECTOR, SUMMER CAMP DIRECTOR

SAFETY

Archery must always be properly organised with a competent person in charge (the Field Captain).  The following rules must be strictly observed:

  1. Loose clothing or anything on the clothing that might catch the bowstring should not be worn or should be held back by a bracer and/or chest guard.  Long hair should be tied back and scarves removed.  Long dangling earrings should also be removed.
  2. Participants must stay behind the Waiting Line until asked to come forward to the Shooting Line.  Nothing must be touched until told to do so.
  3. SHORT BLASTS OF THE WHISTLE MUST BE OBEYED
                           1 blast from whistle                  Get Ready
                           2 blasts from whistle                Fire
  4. A bow (even without an arrow on the string) must only be drawn when standing with one foot either side of the Shooting Line once permission has been given and only then in the direction of the target.  Bows should not be "dry shot" i.e. without an arrow, as this damages the bow.
  5. All participants must know to stop ALL archery when anyone calls "STOP" and blows 3 SHORT BLASTS from a whistle.  In particular participants must be able to "come down" (relax bowstring tension without letting go of the string and loosing the arrow).
  6. If a person or animal moves towards or whilst shooting is in progress, all shooting MUST STOP.
  7. An arrow must never be shot upwards into the air.
  8. No person is to move forward in front of the shooting line until everyone has finished shooting and permission is given by the instructor (Field Captain).
  9. No-one should run to the target (or anywhere else in the archery area).  Participants must walk to the side of the targets watching the ground for arrows that have fallen short.  Arrows should be removed from the ground before removing those in the target.  Nobody should stand behind anyone drawing arrows from the target.
  10. Be familiar with and sign off on a risk assessment for your specific activity.
  11. Mix and Mingle with campers and other staff as appropriate.

Go Kart Instructor

RESPONSIBLE TO:  ACTIVITIES DIRECTOR, SUMMER CAMP DIRECTOR.

The Camp Director must approve all Go Kart staff. The following rules must be strictly observed: 

  1. Test all the go karts are in working order during staff camp and take the appropriate actions to have them ready for teen camp. This may include, but is not limited to, the following:
    a) Determine the issues present in any of the ‘out-of-order’ go-karts, either on your own or through a capable person you organise to do so
    b) Liaise with activities director regarding the number of working go-karts and the group sizes for each camp.
    c) Order parts or schedule maintenance for go-karts under guidance of activities and camp director.
  2. Co-ordinate transportation of go-karts from Yarrahapinni to Stuarts Point campground under the guidance of activities director. This must be done in a legal manner. Contact Stuarts Point caretaker to notify of arrival and confirm storage in shed.
  3. Check helmets are suitable for use according to Australian standards.
  4. Check weather reports and monitor track conditions. Determine if it is safe to run the activity and report to the activity director before the morning worship ends.
  5. Check equipment daily, including the tyre pressure, and water and oil levels.
  6. Brief assisting staff and assign tasks to maintain effective group control.
  7. Ensure all participants have brought a water bottle with them and are wearing appropriate clothing and footwear.
  8. Drive each camper around the course as a passenger before letting him or her drive. Always have a staff member in the passenger seat while campers are driving, instructing them to slow down if necessary.
  9. Wash all go-karts after camp. Report to activity director if any damage has occurred or if there are any go-karts no longer working. Also provide a up to date inventory and a list of any maintenance needed at the conclusion of the camp.
  10. Store go-karts at Stuarts Point between teen camps. After Teen 2 finishes co-ordinate transportation of go-karts from Stuarts Point campground to Yarrahapinni under the guidance of activities director.
  11. Be familiar with and sign off on a risk assessment for your specific activity.
  12. Mix and Mingle with campers and other staff as appropriate.

Beach Activity Supervisor

RESPONSIBLE TO:  ACTIVITIES DIRECTOR, SUMMER CAMP DIRECTOR.

Please note the following guidelines for: 

A) The safety of Campers:

  1. Check weather reports and monitor surf conditions to determine if it is safe to run the activity. Do this in conjunction with the council appointed lifeguards who patrol our beach. It is your responsibility to work with the council lifeguards at all times. If they determine the beach is unsafe and closed to swimming the beach activity supervisor must follow their advice. Communicate with the lifeguards’ numbers you have coming in activity groups and when they arrive and leave. ALWAYS SWIM BETWEEN THE FLAGS. Report to the activity director before the morning worship ends as to whether the beach is open and activities can be run.
  2. Ensure campers wear appropriate clothing and apply sunscreen that you have collected from the Nurse.
  3. Assess participants swimming capabilities and advise accordingly.
  4. Brief assisting staff and assign tasks to maintain effective group control.
  5. Ensure campers consume water and have sufficient rest breaks if required.
  6. Instruct activity, brief participants on guidelines and correct use of equipment, observe and ensure the safety of all participants.
  7. Have appropriate recognised water skills.
  8. Mix and mingle with the campers as is appropriate.
  9. Be familiar with and sign off on a risk assessment for your specific activity.

B) For Equipment:

  1. All boards and leg ropes must be checked for defects before any session commences, any defected equipment should not be used.
  2. Obtain a first aid kit from the Nurse. Ensure any items used are replaced when necessary.
  3. Obtain UHF radio from the camp office. You must sign the item out, and then in again when returning it. The care of this item is your responsibility.
  4. Care, store and maintain equipment and supplies. If you need more supplies or have maintenance requirements see the activity director for approval.

C) For session times:

  1. You are to prepare for two morning skills sessions and lead the group, including the instruction/briefing of other staff.
  2. You are to lead the group for the afternoon session at the beach, communicating with the activity director regarding staff requirements and group size. Ensure required equipment is taken to the beach and all campers swim between the flags.

Horse Riding Instructor

RESPONSIBLE TO:  ACTIVITIES DIRECTOR, SUMMER CAMP DIRECTOR.

Please note the following guidelines:

A) The safety of campers:

  1. Check weather reports and determine if it is safe to run the activity and report to the activity director before the morning worship ends.
  2. Ensure campers wear appropriate clothing and apply sunscreen that you have collected from the Nurse.
  3. Monitor rider’s ability and advise accordingly.
  4. Horse riding leader is to brief assisting staff and assign tasks to maintain effective group control.
  5. Educate campers on how to harness correctly. Leaders must check all harnesses and helmets are secured correctly.
  6. Ensure campers consume water and have sufficient rest breaks if required.
  7. Instruct activity, brief participants on guidelines and correct use of equipment, observe and ensure the safety of all participants. Stick to riding paths and always have staff spread evenly throughout the class.
  8. Monitor horse behaviour and remove any horse if necessary. 

B) For equipment and horse maintenance:

  1. All saddles, harnesses and helmets must be checked for defects before any session commences, any defected equipment should not be used. Any equipment that can’t be maintained by a horse riding staff or needs replacing or repairing must be reported to the Activity Director.
  2. Obtain a first aid kit from the Nurse. Ensure any items used are replaced when necessary.
  3. Obtain UHF radio from the camp office. You must sign the item out, and then in again when returning it. The care of this item is your responsibility.
  4. Care, store and maintain equipment and supplies.
  5. Feed the horses and provide water.
  6. Provide a written inventory of all the supplies for this activity and a list of anything that needs replacing or repairing for next camp.
  7. Be familiar with and sign off a risk assessment specific to your activity.
  8. Mix and mingle with campers and staff as appropriate.

Mt Biking Supervisor

RESPONSIBLE TO:  ACTIVITIES DIRECTOR, SUMMER CAMP DIRECTOR.

Please note the following guidelines:

For the safety of Campers:

  1. All downhill rides are to be supervised.
  2. Ensure there is an allocated seat for each rider in the tow vehicle.
  3. All mountain bikers must wear a helmet, shoes and other protective wear as appropriate.
  4. Ride within their own capability.
  5. Don’t follow another mountain biker too close.
  6. Ride for enjoyment, not pain.

ASSESS ALL RIDERS’ SKILL LEVEL BEFORE ENGAGING IN ANY DOWN-HILL RIDING.

For Equipment:

  1. All bikes must be checked for any mechanical defect before any session of downhill riding commences.
  2. Any bike that has any mechanical defect should not be used.
  3. Report all mechanical defects to Activities Director so that appropriate maintenance can be organised.
  4. Ensure the tyres are inflated correctly to suite the type of riding.
  5. All bikes are to be secured to the trailer with the use of tie down straps.
  6. First Aid kit to be carried in tow vehicle.
  7. It is the responsibility of the tow vehicle driver to ensure the trailer is secured to the tow vehicle and all lights work.
  8. Care, store and maintain the equipment and supplies and at the end of camp provide an inventory to the activities director and the summer camp supervisor.
  9. Be familiar with and sign off on a risk assessment for your specific activity.

Snorkelling Instructor

RESPONSIBLE TO:  ACTIVITIES DIRECTOR, SUMMER CAMP DIRECTOR.

  1. Locate equipment during staff camp and ensure sufficient sets (masks, snorkel and flippers) are available for group size. Notify the activities director if more are required.
  2. Determine the location of the activity for each day and arrange transport for the group and equipment with activities director prior to the first morning of activities.
  3. Ensure the safety of participants:
    a) Check weather reports to determine if it is safe to run the activity and report to the activity director before the morning worship ends.
    b) Obtain a first aid kit and sunscreen from the nurse and ensure sunscreen is applied regularly. Ensure any items used from the first aid kit are replaced when necessary.
    c) Assess the swimming capability of participants and ensure correct use of equipment while in a controlled environment.
    d) Set perimeters and clearly communicate them to the participants, observing at all times to ensure participants remain within the perimeters.
  4. Care, store and maintain the equipment. Ensure defected equipment is not used. Maintenance issues that cannot be resolved immediately by the instructor need to be reported to the Activities director to arrange correct maintenance.
  5. If a vehicle is used for transport make sure that all campers and staff have a seatbelt, equipment is packed and you have arranged emergency contact details with the activities director.
  6. Be familiar with and sign off on a risk assessment for your specific activity.
  7. Mix and Mingle with campers and other staff as appropriate.

Sailing & Kayaking Instructors

RESPONSIBLE TO:  ACTIVITIES DIRECTOR, SUMMER CAMP DIRECTOR.

Please note the following guidelines for:

A) The safety of Campers:

  1. Check weather reports and monitor conditions. Determine if it is safe to run the activity and report to the activity director before the morning worship ends.
  2. Ensure campers wear appropriate clothing and apply sunscreen that you have collected from the Nurse.
  3. Assess participants swimming capabilities and advise accordingly.
  4. Brief assisting staff and assign tasks to maintain effective group control.
  5. Ensure campers consume water and have sufficient rest breaks if required.
  6. Instruct activity, brief participants on guidelines and correct use of equipment, observe and ensure the safety of all participants. 

B) For Equipment:

  1. All boats, kayaks and life jackets must be checked for defects before any session commences, any defected equipment should not be used.
  2. Obtain a first aid kit from the Nurse. Ensure any items used are replaced when necessary. Sailing and Kayaking activity can share this due to the close proximity of both activities.
  3. Obtain UHF radio from the camp office. You must sign the item out, and then in again when returning it. The care of this item is your responsibility. Sailing and Kayaking activity can share due to the close proximity of both activities.
  4. Care, store and maintain equipment and supplies. Any repairs that can be made can be expressed to the activity director and repair items can be requested for purchase via the camp buyer list. 

C) For session times:

  1. You are to prepare for two morning skills sessions and lead the group, including the instruction/briefing of other staff.
  2. You are to lead the group for the afternoon session, communicating with the activity director regarding staff requirements and group size.
  3. You are responsible to see that all campers are on the bus and ready for its on time scheduled departure.
  4. Be familiar with and sign off on a risk assessment for your specific activity.
  5. Mix and Mingle with campers and other staff as appropriate.

Photography Instructor

RESPONSIBLE TO:  ACTIVITIES DIRECTOR, SUMMER CAMP DIRECTOR.

  1. Locate equipment during staff camp and ensure sufficient working cameras are available for group size. Notify the activities director if more are required.
  2. Make an inventory of items before camp begins and after it ends and provide a written list of anything that needs repairs or replacing.
  3. In conjunction with the Activities director write a list during staff camp if other items are required for purchase and ensure this is added to the camp buyer list, in the camp office, for camp directors approval.
  4. Determine the location of the activity for each day and notify the appropriate personnel, specifically the activities director. Starting point shouldn’t change each day.
  5. If the activity is taking place indoors:
    a) Be aware of fire exits.
    b) Locate any fire safety equipment available, such as an extinguisher.
  6. If the activity is taking place outdoors:
    a) Check the weather report to determine if you can run the activity outdoors.
    b) Obtain sunscreen from the nurse and ensure it is applied.
    c) Set perimeters and clearly communicate them to the participants, observing at all times to ensure participants remain within the perimeters. Asking campers to keep to the tracks may help to avoid damaging the environment, injuries and/or snakebites.
    d) Participants must stay in groups of 2 or more.
    e) Advise participants to carry water and seek shade in breaks.
  7. Brief assisting staff about guidelines, activity instruction and effective group control.
  8. Be aware of how you will contact the nurse in case of a medical emergency.
  9. Care, store and maintain the equipment. Ensure defected equipment is not used.
  10. Be familiar with and sign off on a risk assessment for your specific activity.
  11. Mix and Mingle with campers and other staff as appropriate.

Arts & Crafts Instructor

RESPONSIBLE TO:  ACTIVITIES DIRECTOR, SUMMER CAMP DIRECTOR.

Please note the following guidelines:

  1. Create a plan for creative and fun craft options for junior campers, aged 10-12, for the morning skills based activity sessions.
  2. Liaise with Activities Director prior to camp to gather group sizes and available supplies list from the previous year.
  3. During staff camp familiarise yourself with all the items available in the storage room for your use in the activity.
  4. In conjunction with the activities director make a list of supplies that you will need in addition to what you already have. Give this list to the camp buyer and, providing this remains within your allocated budget, the authorisation will be granted for the camp buyer to purchase them on your behalf.
  5. Brief assisting staff and assign tasks to maintain effective group control.
  6. Note the fire exits and fire safety equipment available in the activity location.
  7. All equipment must be checked for defects before any session commences, any defected equipment should not be used. Ensure all safety features are functioning how they were designed to. Report defected equipment to activities director.
  8. Instruct activity, brief participants on guidelines and correct use of equipment, observe and supervise for the safety of all participants.
  9. Ensure all supplies are stored neatly, with identification for easy reference, at the end of camp provide a written list of anything that needs repair or replacing to the activities director.
  10. Be familiar with and sign off on a risk assessment for your specific activity.
  11. Mix and Mingle with campers and other staff as appropriate. 

Body & Beauty Instructor

RESPONSIBLE TO:  ACTIVITIES DIRECTOR, SUMMER CAMP DIRECTOR.

Please note the following guidelines:

  1. Plan how to spend the morning skills based activity sessions teaching 13-17 year olds how to look after their health, skin and appearance in a way that points them to their Creator to develop a deeper sense of self worth.
  2. Liaise with camp secretary prior to camp to gather group sizes and available supplies list from the previous year.
  3. During staff camp familiarise yourself with all the items available in the storage room for your use in the activity.
  4. Make a list of supplies that you will need in addition to what you already have. Give this list to the camp buyer and, providing this remains within your allocated budget, the authorisation will be granted for the camp buyer to purchase them on your behalf.
  5. Brief assisting staff and assign tasks to maintain effective group control.
  6. Note the fire exits and fire safety equipment available in the activity location.
  7. All equipment must be checked for defects before any session commences, any defected equipment should not be used. Ensure all safety features are functioning how they were designed to. Report defected equipment to activities director.
  8. Instruct activity, brief participants on guidelines and correct use of equipment, observe and supervise for the safety of all participants.
  9. Ensure all supplies are stored neatly, with identification for easy reference, at the end of each camp.
  10. Update the available supplies list according to the loss of any used items and the purchase of any additional items.
  11. Be familiar with and sign off on a risk assessment for your specific activity.
  12. Mix and Mingle with campers and other staff as appropriate.